Although texting and social networking sites have grown in popularity as methods to connect, email remains the king of the communications world when it comes to business and getting things done. Knowing how to make the most of your email may help you be more productive at work, improve your effectiveness, and save money. As a result, it’s critical to understand how to make the most of your email. In this lesson, we will be learning how to use Gmail to forward several emails at once.
A Gmail account may be created by anybody, and over a billion people use it on a monthly basis. Gmail is free, strong, and simple to use, and it includes 15 GB of free cloud storage, which isn’t bad. Gmail, being one of the most feature-rich free email systems, is constantly updated by Google, and new features are added on a regular basis. Despite all of the capabilities Google has built into Gmail, there is no option for bulk forwarding.
The procedure of forwarding future emails depending on specified criteria is simple. All you have to do is set up a filter and tell it to forward eligible emails to a separate email account depending on specified criteria.
This filter may then be applied to existing emails. However, this option’s usefulness is sporadic at best. (This is a nicer way of stating it doesn’t always work.) While forwarding emails that you will get is straightforward, forwarding emails that you have already received may need some extra effort. Note: As of 2019, the filter function is considerably more reliable than it was in terms of locating current emails that match the filter criteria.
This offers us three main ways to forwarding: put up a filter and hope it works on your current emails, forward the emails yourself manually, or utilize a browser extension to do it for you. This how-to article will look at all three approaches.
Use Filters to forwarding Multiple emails in Gmail
Using filters isn’t ideal since it would forward future arrivals to your new address, and doesn’t reliably forward current emails, but is worth a try as this is a basic method that would cover present and future email exchanges.
Follow these steps to set up email forwarding using Gmail Filters:
Log into your Gmail account
Click the gear icon in the top right side of the Gmail interface which will display a pull-down menu.
Choose See all settings from the pull-down menu.
Click on the Filters and banned addresses tab.
Click Create a new filter.
Type the From address of the email address you would want to send in the From field additional criteria, such as name, topic, content or that includes an attachment. You may also filter by terms the email does not include which might be helpful.
Click Create filter.
Look for the option you want, in this instance, Forward it. Notice that the option is still disabled.
Click add forwarding address to add the address you wish to send the email to.
You will be re-directed to the Forwarding and POP/IMAP tab. Select Add a forwarding address.
Enter the email address, then click Next.
A confirmation pop-up window will display. To confirm, click on Proceed.
An email will be sent to the forwarding email address. Copy the confirmation code, input it on the box given, and click Verify.
Don’t forget to select Forward a copy of incoming mail to in the selection.
Click on Save Changes to have it take effect.
Repeat steps 2 to 7. Now, the forward option should be activated. Click on the box before it.
Check the box next to Also apply filter to xx matched chats.
Finally, click on Create filter.
Now, Gmail will forward emails that meet your criteria, to the email address you’ve provided.
Note, as of this writing, this only works for forwarding new emails, old emails won’t be forwarded.
Manually Forward Multiple Emails in Gmail
If you have a collection of emails that you want to send, but that you won’t need to forward again (for example, if you are sorting your previous archives of communications), you may want to manually forward your emails, particularly if there are just a few of them.
It used to be able to pick multiple emails using the checkboxes next to the emails you wish to forward, choosing forward and send all the emails at once, but that feature has been deleted. Unfortunately, you have to manually forward each email.
To manually forward emails, you must go into each email individually and choose Forward from the small gray box at the bottom of the email window. Not advised if you have more than a few mails to forward.
Use a Chrome Extension to Forward Multiple Emails in Gmail
If you don’t mind utilizing extensions, there are a couple out there that can bulk forward emails in Gmail. As Gmail and Chrome are inside the same ecosystem, it is preferable to utilize Chrome while performing this rather than another browser. I tested a few extensions while putting this guide together and only found one that worked correctly. Of the five or so offered in the Chrome online store, only Multi Email Forward for Gmail works.
Multi Email Forward for Gmail
Multi Email Forward for Gmail is a Chrome extension that exactly what it claims it would do. It allows you to forward multiple emails from inside Gmail.
It does need you to establish an account with CloudHQ who produce the addon and I have no clue why. However, once built, the extension works flawlessly every time. If you use Gmail for business or a lot for personal use, this might be a very helpful addition to your Gmail toolkit.
There’s also a daily restriction for sending forwarded emails with a free account, as of this writing, the limit is 50 per day.
Block Emails From Spam Senders in Gmail
When you do have filter forwarding set up in your Gmail account, you may discover that spam (normally filtered out by Google) is also forwarded too. I noticed that a significant proportion of trash emails that Gmail would normally designate to Spam were being forwarded instead being discarded. That’s when I came upon this technique to ban emails from spam senders in Gmail.
Follow the steps above, putting the spammers’ email address in the From address, configuring the filter to remove emails from that sender.
As I mentioned, just a few spam emails were caught up in the forwarding filter when I established it thus I only had to add a few email addresses. This would do no good for the hundreds of spam emails we receive each day but should clean up the forwarding procedure a little.
Those are the only methods I have discovered to forward several emails at once in Gmail. The filter technique works well enough but is a little hit and miss with emails already in your inbox. The Chrome extension is okay if you don’t mind using extensions and use Chrome. Perhaps simply use Chrome for Gmail and use a separate browser for other browsing to retain a little of anonymity – it’s up to you.
Thunderbird may be used to forward multiple emails.
As Dan noted in the comments, you can simply forward several emails at once using a third-party email client like Thunderbird. This may be done with a little tweaking of the settings or by using an add-on like Mail Redirect. With just a few clicks, you can set up and manage email forwarding, encryption, and a slew of other capabilities in Thunderbird, which is available for Windows, Mac, and Linux.
You must have know understood everything, sharing these ideas with your friends and relatives will definetly help you.